1. Acceptance of Terms and Conditions
These “Symposium” Registration Terms and Conditions (“Terms”) shall apply to all participants of the NORM XI 2025 symposium, and any (co-)organized events (refresher courses, site visits, symposium dinner, workshop or other events) to be held from October 13th up until October 17th 2025 in Accra, Ghana (“Symposium”).
The “Symposium” is organized by the Ghana Association for Radiation Protection (GARP), Ghana Atomic Energy Commission (GAEC), the Nuclear Regulatory Authority (NRA) , and the African ALARA Network (AFAN), together below referred to as the “Organization” or “Organizers”.
By using the online registration system to register for the “Symposium” the participant acknowledges and accepts these “Terms”. By accepting these “Terms”, the participants agree to be contacted by the “Organizers” at any time for future communication (cf. Privacy Policy).
These general conditions include registration “Terms” and conditions and are published on the “Symposium” website, which are to be considered as the legal basis for all registrations. Verbal agreements are not binding, unless confirmed in writing by the “Organization”.
The “Organizers” reserve all rights to amend these “Terms” at their sole discretion; the details of such amendments shall be published on the “Symposium” website and become effective as from the time of their posting.
It is the responsibility of the participant to be aware of the “Terms” in effect at the time of registration and participation. Registration after the posting constitutes your acceptance to the modified “Terms”.
Please read the “Terms” carefully. In the event of a conflict, the “Terms” will prevail over the registration form. Should you require further information or have any comments on these “Terms”, please contact the “Organizers”.
2. Food & Beverages
One Coffee or tea break and a lunch per day are included in the registration fee.
The “Symposium” dinner is not included, and must be registered and paid separately to the “Organization” to participate.
3. Registration Procedure
Registration is not possible by telephone or e-mail. Should you require further information on the registration procedure or have any questions on the registration forms, please contact the “Organizers”.
The participant registers for the “Symposium” by
- fully completing truthfully and diligently the correct online registration form;
- submitting the registration form carrying a legally binding signature of the participant;
- payment of the registration fee.
Only when the payment (cf. Methods of Payment) of the fee is received by the “Organization” then registration is complete.
All registration requests will be processed in the order in which they have been received by the “Organization”.
4. Registration Confirmation
After receiving the registration form and the “Symposium” fee an automatically generated confirmation will be send to the participant by e-mail.
5. Methods of Payment
Payment has to be settled during the registration, unless stated otherwise, and has to be performed by Credit Card or wire transfer. An invoice or receipt could be requested if needed.
6. Visa Requirement
A visa may be required for most countries. A participant can contact organizers if they require visa on arrival. All participants are required to be VACCINATED AGAINST YELLOW FEVER prior to application of the visa. Only in the case of a visa application rejection, refunds will be made provided that
- the visa application was filed before August13, 2025;
- a document from the Embassy is sent immediately after the rejection to the “Organization”. Notification of rejections after the meeting will not be accepted.
The participant is
- responsible for arranging appropriate travel authorisations to travel to, and gain entry, into Ghana;
- responsible for all costs associated with obtaining such authorisations.
7. Letters of Invitation
Participants can request for an electronic “Symposium” invitation letter via the “Organization”. To receive the “Symposium” invitation letter, participants must first register for the meeting and pay the registration fee in full.
The “Symposium” invitation letter does not financially obligate the “Symposium” “Organizers” in any way. All expenses incurred in relation to the “Symposium” and the visa is the sole responsibility of the participant.
Any costs for express mailing of documents must be covered by the participant.
8. Insurance and Liability
The “Organization” cannot be held liable for any hindrance or disruption to the “Symposium”, in particular if arising from political, social or economic events or any other unforeseen incident beyond control.
The “Organization” accepts no liability for any personal injuries or loss (including theft) or damage to property sustained by participants during the “Symposium”.
The “Organization” recommends that all participants are adequately insured with respect to personal, health and travel safety and security.
9. Refusal of admission
The “Organization” reserves the right to refuse admission to any participant who acts in a manner that breaks the ethos of the “Symposium” or who brings the “Symposium” into disrepute.
The registration badge is the only identification document for all participants during the whole “Symposium”. The loss (or forgetfulness) of the registration badge corresponds to the loss of the right of access to the “Symposium”. For the reprinting of the registration badge an administrative fee will be charged.
10. Media waiver
The “Organization” may use image, video and sound recording to record certain parts of the “Symposium”. These recording will be used as archive of the “Symposium” and may also be used in promotional material for future events. If the participant does not wish to be recorded, he/she is required to formally advise the “Organization” well in advance by e-mail.
11. Force Majeure
The confirmation (cf. Registration Confirmation) takes place under the precedent conditions that the “Symposium” continues, the admission profiles are still available and any further admission requirements apply.
In the eventuality that the “Symposium” cannot be held due to:
- any reason(s) beyond control of the “Organization” that prevent or substantially hinder the planned holding of the “Symposium”
- unforeseen political, social and economic events, acts of God, national emergency, national mourning or any other event of “Force Majeure”
- the fact that a lecture is postponed due to events beyond the control of the “Organization”; or
- events which are not attributable to unlawful intent or gross negligence of the “Symposium” the “Organization” cannot be held liable for any damages, costs, or losses incurred, such as for example transportation costs, accommodation costs, costs for additional orders or financial losses.
In the above-mentioned cases or due to the fact that a lecture is postponed due to events beyond the control of the “Organization” or due to events which are not attributable to unlawful intent or gross negligence of the “Symposium” the “Organization” cannot be held liable for any damages, costs, or losses incurred, such as for example transportation costs, accommodation costs, costs for additional orders or financial losses.
Under these circumstances, the “Organization” reserves all rights to either retain the entire registration fee and to use it for a future meeting, or to reimburse the participant the registration fee deducting costs already incurred for the “Organization” of the meeting and which could not be recovered from third parties.
12. Disclaimer
It is the policy of the “Organization” to give the fullest freedom to contributors/ speakers to express their opinions. Speakers alone are responsible for the contents of their respective papers.
The opinions expressed by staff do not necessarily represent the views of the organizers, sponsors or exhibitors.
13. Governing Law & Jurisdiction
All legal relationships between the parties relating to the scope hereof shall be governed solely by Government of Ghana law.
In the event of any controversies arising from these “Terms” or related thereto or related to the registration procedure, inclusive of issues such as validity, nullity, violation or termination thereof, the parties involved shall first attempt to reach a settlement.
Failing settlement within one month from the time when the controversy arose, the same shall be brought exclusively before the ordinary Court at the seat “Organization”.
At present the seat is Accra.
Last update: April 24th, 2025